Quotation Generator

Free Business Quotation Generator — Professional Price Quotes for Indian Businesses

DocGen Pro's Quotation Generator by AiseraLab lets you create professional price quotations free online — with itemised pricing, GST, delivery timelines, warranty terms, and a validity date. No account needed, no data stored, PDF-ready in seconds.

What Is a Business Quotation?

A quotation (also called a price quote or sales quote) is a formal document sent to a prospective customer that states the price at which goods or services will be supplied. Unlike a proforma invoice, a quotation is typically the first step in a sale — it invites the buyer to accept the terms and place an order.

A well-formatted quotation builds credibility, reduces back-and-forth negotiation, and when accepted, forms the basis for a purchase order or proforma invoice.

What to Include in a Professional Quotation

• Quotation number — a unique reference for tracking and follow-up
• Validity date — the date after which prices may change (typically 15–30 days)
• Subject / title — a clear description of what is being quoted (e.g. "Quotation for Website Redesign")
• Itemised line items — each product or service listed with quantity and unit price
• GST rate and amount — CGST + SGST or IGST as applicable, shown separately
• Discount — any special pricing or negotiated discount clearly stated
• Delivery timeline — realistic timeline for completion or delivery
• Warranty / support — after-sales support, AMC, or guarantee terms
• Terms & conditions — payment terms, scope limitations, exclusions

Quotation vs Proforma Invoice vs Tax Invoice

• Quotation — an offer sent before any order is placed; prices are indicative and valid for a limited period; not a GST document
• Proforma Invoice — issued after a quotation is accepted to confirm order details and collect advance payment; still not a GST tax document
• Tax Invoice — issued after delivery of goods or services; legally required under GST; triggers GST liability and Input Tax Credit (ITC)

Tips for Writing Winning Quotations

• Be specific in your item descriptions — vague descriptions lead to scope disputes
• Always include a validity date — open-ended quotes are unprofessional
• State GST separately — clients need to know the taxable value vs the tax amount
• Include your payment terms upfront — 50% advance is standard for services in India
• Add a subject line — it helps the client identify your quote when multiple vendors respond

Frequently Asked Questions

Is this quotation generator free?

Yes — completely free, no account or subscription needed. Provided by Aisera Technologies Private Limited.

Can I add GST to my quotation?

Yes. Enter your GST rate in the Tax / GST field. The tool automatically calculates the tax amount and adds it to the quoted total. Note that quotations are not GST documents — you must issue a tax invoice after delivery for GST compliance.

How long should a quotation be valid?

Most Indian businesses set quotation validity between 15 and 30 days. For materials-based quotes where prices fluctuate, 7–10 days is more appropriate. Set the "Valid Until" date and mention validity in your terms.

What is the difference between a quotation and an estimate?

A quotation is a fixed-price offer — if accepted, you are bound by the quoted price. An estimate is an approximate cost that may change. For professional credibility, use a formal quotation with a validity date rather than a loose estimate.

Can I convert an accepted quotation into an invoice?

Yes. Once the client accepts your quotation, use DocGen Pro's Invoice Generator or Proforma Invoice to create the next document using the same details.

Is my business data stored?

No. All processing happens in your browser. No data is sent to or stored on any server — your quotation details remain completely private.