Company Details
Employer information printed on the pay slip
Employee Details
Staff member information for the payslip
10-character PAN as issued by the Income Tax Department — required for TDS
Employee Provident Fund account number as registered with EPFO
12-digit Universal Account Number issued by EPFO — remains the same across employers
Bank Details
Employee salary account for the payslip record
11-character Indian Financial System Code for the bank branch
+ Earnings
Monthly salary components and allowances
Core fixed salary component — PF is calculated as 12% of basic salary
HRA is partially or fully exempt from income tax for employees living in rented accommodation
Gross Earnings
₹0.00
− Deductions
Statutory and other deductions from gross salary
Employee's EPF contribution — typically 12% of basic salary under the Employees' Provident Funds Act
Employee State Insurance contribution — 0.75% of gross salary for employees earning up to ₹21,000/month
Tax Deducted at Source on salary — employer deducts and deposits this with the Income Tax Department on behalf of the employee
State-levied professional tax — applicable in Maharashtra, Karnataka, West Bengal and other states. Maximum ₹2,500 per year.
Total Deductions
₹0.00
Net Pay — Take Home Salary
₹0.00
After all deductions for the month
Free Salary Slip Generator — Employee Payslip with PF, ESI & TDS for Indian Companies
DocGen Pro's Salary Slip Generator by AiseraLab lets HR teams and employers create professional employee payslips free online — with all standard Indian salary components, PF, ESI, TDS, and automatic net pay calculation. No account needed, no data stored, PDF-ready in seconds.
Salary Components Covered
Earnings:
- Basic Salary — the fixed core component; PF is calculated at 12% of basic. Typically 40–50% of CTC.
- HRA (House Rent Allowance) — partially or fully tax-exempt for employees paying rent. Usually 40–50% of basic (50% in metro cities).
- DA (Dearness Allowance) — cost-of-living adjustment; standard in government and PSU pay structures.
- Travel / Conveyance Allowance — reimbursement for commuting; up to ₹1,600/month is tax-exempt.
- Special Allowance — flexible component used to make up the CTC; fully taxable.
- Other Allowance — any additional pay such as medical allowance, education allowance, etc.
Deductions:
- PF (Provident Fund) — employee contributes 12% of basic salary to EPF under the Employees' Provident Funds Act, 1952. Employer also contributes 12%.
- ESI (Employee State Insurance) — employee contributes 0.75% of gross salary. Applicable for employees earning up to ₹21,000/month.
- TDS / Income Tax — Tax Deducted at Source on salary as per the employee's tax slab. Employer deducts and deposits with the Income Tax Department.
- Professional Tax — state-levied tax applicable in Maharashtra (max ₹200/month), Karnataka, West Bengal, Andhra Pradesh and other states. Maximum ₹2,500/year.
- Loan / Advance Recovery — repayment of salary advance or company loan deducted from monthly pay.
PF, ESI & TDS — Indian Statutory Compliance
- EPF (Employee Provident Fund) — Mandatory for companies with 20+ employees where employee's salary is up to ₹15,000/month. Both employer and employee contribute 12% of basic + DA. Managed under EPFO using the employee's UAN.
- ESIC (Employee State Insurance) — Mandatory for establishments with 10+ employees (20+ in some states) where employee's gross salary is up to ₹21,000/month. Employee contributes 0.75%, employer contributes 3.25%.
- TDS on Salary — Deducted by the employer under Section 192 of the Income Tax Act based on the employee's projected annual income and applicable tax slab. Employee submits Form 12BB to declare investments and claim deductions.
Frequently Asked Questions
- Is this salary slip generator free?
- Yes — completely free, no account or subscription needed. Provided by Aisera Technologies Private Limited.
- What is UAN and why is it on the salary slip?
- UAN (Universal Account Number) is a 12-digit number issued by EPFO to every EPF member. It remains constant across employers and allows employees to manage their PF accounts online. Including it on the salary slip is a good payroll practice.
- How is PF calculated on salary?
- The employee's EPF contribution is 12% of Basic Salary + Dearness Allowance. The employer also contributes 12% of basic — of which 8.33% goes to EPS (Employee Pension Scheme, capped at ₹1,250/month) and the rest to EPF. Enter the rupee amount directly in the PF field.
- Who is eligible for ESI deduction?
- ESI (Employee State Insurance) applies to employees earning a gross salary up to ₹21,000/month (₹25,000 for persons with disability) in establishments covered under the ESI Act. The employee contributes 0.75% of gross salary.
- Is Professional Tax applicable in all states?
- No. Professional Tax is levied by state governments and applies in Maharashtra, Karnataka, West Bengal, Andhra Pradesh, Telangana, Tamil Nadu, Gujarat, and a few others. It does not apply in Delhi, Rajasthan, Uttar Pradesh, and several other states. The maximum is ₹2,500 per year.
- Can I generate a salary slip for multiple employees?
- Currently, DocGen Pro generates one salary slip at a time. Fill in the form, print the payslip, then reset and fill in the next employee's details.
- Is my employee data stored?
- No. All data is processed entirely in your browser. Nothing is sent to or stored on any server — employee details remain completely private.